The Program Coordinator Role
Program Coordinators are faculty, instructors, or staff responsible for documenting and submitting annual Assessment Plans and Reports in HelioCampus. The “Program Coordinator” designation refers to system access in HelioCampus and may not reflect an individual’s official job title.
Multiple individuals may be assigned to a program; however, only one person is required to submit the form at each step of the workflow.
Discussion Facilitation Guides
Want to start a conversation with others about assessment planning or how to use assessment results to improve learning?
Facilitate a meeting to document your program's learning outcomes, measures, and targets.
Facilitate a meeting to document your program's findings and use of results.
Full Cycle Due Dates
|
Workflow Step |
Role |
AY25-26 Cycle Due Date |
AY26-27 Cycle Due Date |
| 1. Enter Plan | Program Coordinator | Apr 4, 2025 | Apr 3, 2026 |
| 2. Internal Feedback on Plan | College Liaison | May 23, 2025 | May 22, 2026 |
| 3. Draft Report | Program Coordinator | Oct 16, 2026* | Oct 15, 2027* |
| 4. Internal Feedback on Report | College Liaison | Nov 13, 2026 | Nov 12, 2027 |
| 5. Revise/Finalize Report | Program Coordinator | Dec 4, 2026 | Dec 3, 2027 |
| 6. Final Approval of Report | Final Approver (Dept) | Dec 18, 2026 | Dec 17, 2027 |
| 7. OIEE Comments | OIEE | Jan 29, 2027 | Jan 28, 2028 |
| 8. Acknowledge Final Comments | Program Coordinator | Feb 5, 2027 | Feb 4, 2028 |
*Programs in the College of Arts & Sciences have an October 1 due date for submitting forms from Step 3 to Step 4.
Because reports are due in October, OIEE recommends that program faculty meet in September to discuss results and develop actions for learning improvement.
Program Assessment Awards
Beginning with the 2024-2025 cycle, OIEE is proud to launch the Program Assessment Awards—an initiative designed to elevate assessment as a core academic practice at Texas A&M University. These awards recognize and reward programs that demonstrate consistency, transparency, and innovation in support of continuous improvement and a high-quality, equitable student experience.