The Program Coordinator Role
Support unit staff responsible for the preparation and submission of annual Assessment Plans and Reports are assigned the Program Coordinator role in HelioCampus.
Multiple Program Coordinators may be assigned to a support unit, but only one individual needs to submit the documentation at each assigned workflow step. All Program Coordinators will receive the same system notifications and reminders.
Discussion Facilitation Guides
Want to start a conversation with others about assessment planning or how to use assessment results to improve department operations?
Planning Phase
--COMING SOON-- Facilitate a meeting to document your unit's outcomes, measures, and targets.
Reporting Phase
Facilitate a meeting to document your unit's findings and use of results.
Assessment Cycle Due Dates
| Workflow Step | Role |
25-26 Cycle |
26-27 Cycle Due Date |
| 1. Enter Plan | Program Coordinator | October 31, 2025 | October 30, 2026 |
| 2. Feedback on Plan | OIEE | November 28, 2025 | November 27, 2026 |
| 3. Enter Report | Program Coordinator | July 31, 2026 | July 30, 2027 |
| 4. Final Approval | Assessment Liaison | August 14, 2026 | August 13, 2027 |
| 5. OIEE Comments | OIEE | August 28, 2026 | August 27, 2027 |
| 6. Acknowledge Comments | Program Coordinator | September 11, 2026 | September 10, 2027 |
