The DE Program Coordinator Role
Program Coordinators are the faculty, instructors, and/or staff responsible for documenting and submitting annual Distance Education (DE) Program Effectiveness information in HelioCampus.
The “Program Coordinator” designation refers to system access in HelioCampus and may not reflect an individual’s official job title. Multiple individuals may be assigned to a DE program; however, only one person is required to submit the form at each step of the workflow.
Discussion Facilitation Guides
These guides help structure departmental conversations about Distance Education (DE) effectiveness and support clear, thoughtful reporting in HelioCampus.
Planning Phase: Identify the sources of data that will be used to evaluate effectiveness of the DE program.
Reporting Phase: Interpret results from sources of data and identify improvement action(s) for the DE program.
Full Cycle Due Dates
| Workflow Step | Role | Due Date (Submit to next step by...) |
|---|---|---|
| 1. Sources of Data | Program Coordinator | Apr 25, 2025 |
| 2. Internal Feedback | College DE Liaison | May 23, 2025 |
| 3. Findings & Implications | Program Coordinator | Oct 16, 2026 |
| 4. Internal Feedback | College DE Liaison | Nov 13, 2026 |
| 5. Finalize Report | Program Coordinator |
Dec 4, 2026 |
| 6. OIEE Comments | OIEE |
Jan 29, 2027 |
| 7. Acknowledge Comments | Program Coordinator |
Feb 5, 2027 |
| Workflow Step | Role | Due Date (Submit to next step by...) |
|---|---|---|
| 1. Sources of Data | Program Coordinator | Apr 24, 2026 |
| 2.College Feedback | College DE Liaison | May 22, 2026 |
| 3. Findings & Use of Results | Program Coordinator | Oct 15, 2027 |
| 4. College Feedback | College DE Liaison | Nov 12, 2027 |
| 5. Finalize Report | Program Coordinator | Dec 3, 2027 |
| 6. Department Approval | Department Head/Final Approver | Dec 17, 2027 |
| 7. OIEE Comments | OIEE | Jan 28, 2028 |
| 8. Acknowledge Comments | Program Coordinator | Feb 4, 2028 |
