The Final Approver Role (Department-Level Approval)
The Final Approver role is typically assigned to the Department Head and/or Associate Department Head in each academic department. Every December, they provide the final internal review of Assessment Reports for each program in their department before reports are sent to OIEE for end-of-cycle comments.
Due date for final review of 2023-24 Assessment Reports: December 20, 2024
How to Review Assessment Reports in HelioCampus (Formerly AEFIS)
1. Email Notifications
HelioCampus (formerly AEFIS) sends an email notification to the Final Approver when a Program Coordinator submits their Assessment Report for review. The sender of the email is listed as The Office of Institutional Effectiveness & Evaluation.Please be sure to carefully read these emails as they include deadlines for report approval.
2. Log in to HelioCampus
Log in here: https://tamu.aefis.net.You will be automatically redirected to authenticate through CAS using your NetID and password.3. Access Assessment Reports
Assessment Reports are found in the Action Items list on the right side of the screen after logging in. Reports ready for review are labeled "6. Final Approval of Report" as seen below. Click the blue pencil icon to open the report.
None of the fields are editable except for a section at the bottom of the form under the header Final Approver (Department) Comments.
4. Approve and/or Reject Assessment Reports
Review the report with particular attention paid to the Findings and Use of Results sections. The report includes feedback from the College Liaison which you may review if you so choose. Your final determination should be based on whether the reported information is accurate to the best of your knowledge.- Determination: Revisions Necessary - Select No, report requires revision for Item #1 in the comments section at the bottom of the form. Provide specific direction in the text box (#2). Click Reject then click Submit the Form. This action will send the report back to the Program Coordinator for revision. The system will automatically notify the Program Coordinator that the report was returned to them. You will be able to review the report again when the Program Coordinator resubmits.
- Determination: Approved - Select Yes for Item #1 comments section. Leave comments if you so choose (Item #2). Finally, click Approve and then click Submit the Form to send the approved report to OIEE.