The Program Coordinator Role
Support unit staff responsible for the preparation and submission of annual Assessment Plans and Reports are assigned the Program Coordinator role in HelioCampus (formerly AEFIS). Multiple Program Coordinators may be assigned to a support unit, but only one Program Coordinator needs to submit the documentation at each assigned workflow step. All assigned Program Coordinators will receive the same system notifications.This page includes information and resources pertinent to those who hold this role.
CY 2025 Important Dates
- July 18 - Submit 24-25 Support Unit Assessment report
- If the division Assessment Liaison returns the report for edits, resubmit by no later than August 15
- September 19 - Submit acknowledgement of OIEE's comments in 24-25 Support Unit Assessment reports
- October 21 - Submit 25-26 Support Unit Assessment plan
Resources
Assessment Cycles & Due Dates by Workflow Step
Workflow Step | Role | 24-25 Cycle Submit to next step by... | 25-26 Cycle Submit to next step by... |
|---|---|---|---|
1. Enter Plan | Program Coordinator | November 1, 2024 | October 31, 2025 |
2. Feedback on Plan | OIEE | November 29, 2024 | November 28, 2025 |
3. Enter Report | Program Coordinator | July 18, 2025 | July 17, 2026 |
4. Final Approval | Assessment Liaison | August 1, 2025 | July 31, 2026 |
5. OIEE Comments | OIEE | September 5, 2025 | September 4, 2026 |
7. Acknowledge Comments | Program Coordinator | September 19, 2025 | September 18, 2026 |