The Program Coordinator Role
Program Coordinators are the faculty/instructors/staff responsible for entering and submitting annual Assessment Plans and Reports in HelioCampus. All individuals, regardless of job title, who have this type of access to assessment forms in HelioCampus are assigned the Program Coordinator role. Multiple people can be assigned to a program in the system, but only one person needs to submit the documentation at each workflow step.
This page includes information and resources pertinent to those who hold a Program Coordinator role.
New to Program Assessment and want an
overview of how we do it at Texas A&M?
Check out the slides and recording from Fall 2025:
» Presentation Slides (PDF)
» Presentation Recording
Want to start a conversation with others about assessment planning or how to use assessment results to improve learning? Check out these Discussion Facilitation Guides:
» Plan Discussion Facilitation Guide
» Use of Results Discussion Facilitation Guide
Program Assessment Awards Initiative
OIEE is excited to announce the launch of Program Assessment Awards starting in the 24-25 assessment cycle. These awards aim to normalize and elevate assessment as a valued academic practice, encouraging consistency, transparency, and innovation through recognition and rewards to support continuous improvement at Texas A&M University.
For the inaugural award cycle, the Office of Institutional Effectiveness and Evaluation will be introducing two awards: the Comprehensive Excellence in Assessment Award and the Continuous Improvement Award. For specific award information, please visit the:
» Program Assessment Awards page
Resources
Calendar Year 2026 - Chronological Due Dates
Program Coordinators
- February 6 - Acknowledge 24-25 OIEE feedback (from Step 8 to Complete)
- April 3 - Submit 26-27 Assessment Plans (from Step 1 to Step 2)
- October 16 - Submit 25-26 Assessment Report drafts (Step 3 to Step 4)
- Arts & Sciences programs submit by October 1
- December 4 - Submit final 25-26 Assessment Reports (Step 5 to Step 6)
Active Assessment Cycles & Due Dates by Workflow Step
Workflow Step | Role | AY25-26 Cycle Submit to next step by... | AY26-27 Cycle Submit to next step by... |
|---|---|---|---|
1. Enter Plan | Program Coordinator | Apr 4, 2025 | Apr 3, 2026 |
2. Internal Feedback on Plan | College/School Liaison | May 23, 2025 | May 22, 2026 |
3. Draft Report | Program Coordinator | Oct 16, 2026* | Oct 15, 2027* |
4. Internal Feedback on Report | College/School Liaison | Nov 13, 2026 | Nov 12, 2027 |
5. Revise/Finalize Report | Program Coordinator | Dec 4, 2026 | Dec 3, 2027 |
6. Final Approval of Report | Final Approver (Dept) | Dec 18, 2026 | Dec 17, 2027 |
7. OIEE Comments | OIEE | Jan 29, 2027 | Jan 28, 2028 |
8. Acknowledge Final Comments | Program Coordinator | Feb 5, 2027 | Feb 4, 2028 |
*Programs in the College of Arts & Sciences have an October 1 due date for submitting forms from Step 3 to Step 4.
Since reports are due in October, OIEE recommends that program faculty meet in September to discuss results and develop actions for learning improvement.