Scanning Services is located on the 3rd floor of Henderson Hall, Room 315. Henderson Hall is the three-story building behind All Faiths Chapel. There is one parking spot reserved for Scanning indicated in red on the map below. It is located against the brick fence shared with All Faiths Chapel. A reserved parking sign is posted indicating it is for Scanning and Evaluation. 

Scanning Services ONLY accepts the 8.5" x 11" form shown below (there may be slight variations in color).

1. Students must use a pencil on an original Scantron form. Pen ink does not reflect the same as pencil and staff can not verify pen marks were recorded correctly. Photocopies or print outs of Scantrons will be rejected by the scanners due to thickness and the misalignment of the printed marks. 
   
   
2. The student UIN must be written and bubbled in correctly. The scanning software automatically checks that this information matches course enrollment in Howdy. The scanner will automatically reject Scantrons with UIN errors. If this occurs, staff will confirm the correct UIN for that student and will ask the TA or Instructor to make the necessary change to the Scantron before re-scanning. Scanning staff cannot erase or make any pencil marks on a student Scantron.
   
   
3. Scantrons should be free of any physical damage, including tears, water marks, extensive creasing, or any other alternation that may keep the sheet from lying flat. Physical damage to a Scantron may result in the sheet being rejected by the scanners. If this occurs, the Instructor/TA will need to hand grade that student's exam.

• Class Information
  • Course letter code, course number, and all course section(s) (E.g., BIOL 101 sect. 502-505)
  • Instructor's name
• Answer Key(s)
  • A separate key is needed for up to four Test Forms (A, B, C, and D)
  • If more than one answer is allowed (e.g.., students can bubble A or B and be counted correct), bubble all acceptable answers on the key.
    • IMPORTANT: DigitalDesk does not currently support multiple bubbles for a single item on a student scantron. If more than one answer can be counted correct, there must be a single item that groups those answers together. E.g., Answer E says "Both A and B are correct".
  • If any single answer is acceptable, bubble all answers on the key. (E.g., a "throw-away" or bad question)
• Student Scantrons
  • Please have the forms facing the same direction and sorted to your liking.
  • It is not necessary to separate test form A from B unless you prefer to organize them that way.
  • It is not necessary to separate class sections unless you prefer to organize them that way.
  • Digital Desk software cannot distinguish stacked answers like A & B or A & C. For example, if a student bubbles A & B the scanner will read the student response as "A" with a stray pencil mark error.
• Scoring Profile
  • Point value per question
  • Total points available on the test
  • Bonus items and bonus point values

Scanning Services staff will welcome you and ask you to scan a QR code to sign in. We will set up the exam in DigitalDesk, asking for the information listed above in What To Bring. Answer key(s) will be scanned first, then the stack of student Scantrons will be scanned. As the Scantrons are processed through the scanner, the Instructor or TA can monitor the student scores on the computer screen if they wish. 

After all Scantrons have been processed, the Instructor will receive an email confirmation that includes the Exam ID and a link to DigitalDesk's Instructor Tools, a web-based platform for managing the exam (generating reports, pushing grades to the LMS, etc.). The Instructor Tools User Guide is here. 

TAs can be provided access to Digital Desk in order to verify grades or transfer them to Canvas. Instructor approval is required, and instructions are located in the User Guide linked in the paragraph above.

We encourage instructors/TAs to check the Mark Errors in Instructor Tools in order to identify potential processing errors on individual student scantrons. These errors can be fixed by comparing the student's scantron to what was recorded in the system and following the instructions on pages 16 & 17 of the Instructor Tools Manual.